BDD.REV

BIDDING INFORMATION FOR DIRECT DIGITAL CONTROL SYSTEMS

NOTE: MASTER COPY DATE: -----, 1983

Part 1 -	GENERAL

1)	RELATED DOCUMENTS

A.	The General Provisions of the Contract, including General Conditions and/or General Requirements of the specifications apply to the work specified in this Section

B.	Related work under other sections:

1.	General Provisions for Direct Digital Control System.

2.	Electrical Provisions for Direct Digital Control System.

3.	Direct Digital Control System.

4.	Testing of Direct Digital Control System.

2)	QUALIFICATIONS OF MANUFACTURER AND/OR SUPPLIER

A.	Manufacturer and/or supplier of systems specified shall have following qualifications and submit documentary evidence of same

1.	Existence at time of bidding of local manufacturer's office near project site, with staff of factory trained engineers and technicians who are qualifie to provide instructions, routine and emergency maintenance and repairs on portions of systems; staff assigned on an on-call basis

2.	Having not less than 5 years of experience in successful design, installation and operation of computerized building control and automatic systems similar to systems, and sub-systems, as herein specified and noted

3.	Design, manufacturer and testing of components of system and sub-system not manufactured by him are in accordance with his specifications

4.	Provide written guarantee that local manufacturer's office will be maintained with qualified staff of engineers and technicians for an agreed upon period. Breach of guarantee may serve as basis for legal actions to recover damages

5.	Provide documentary evidence of appropriate approvals and listings by Testing Laboratories and agencies as specified herewithin

B.	It is the intent that items under these conditions are to be engineered, manufactured, installed and maintained by and under full responsibility of single contractor. Any deviations must be described in full with bid with reasons and coordination methods required to minimize any effect on project's implementation

NOTE: FOR INTEGRATED SYSTEM ONLY

3)	TECHNICAL PROPOSAL

A.	Bidders shall submit, with their their bids, five copies of a proposal booklet describing in general terms, their understanding of the system concept and their methods to meet performance specified. Detailed engineering or documentation is not required. The intent of this submission is to permit th prospective contractors to evaluate the design with regard to their standard system configuration and features, and to address the bidder's capability to perform the work. Any information that the contractor considers relevant to determination of his responsiveness shall be considered.

B.	Proposal Evaluation Criteria: The proposals will be evaluated on a techanical and economic basis. The selected vendor will be the one judged mos likely to provide a technically sound, reliable system and able to meet the project schedules and costs. Evaluation will favor field proven systems of th model offered

C.	In the several sections of the specifications phrases such as "describe in proposal", "by Proposal", etc., have been noted in order to permit identification of the specific items the contractor proposes to furnish

D.	The Proposal shall include a "Concordance Summary" which will identify all these specific items, requested in the specification and cross-reference the Proposal page or paragraph which describes them with the applicable paragraph designation in the specification

E.	The proposal shall describe in general the entire DDCS Architecture including the central and remote equipment required for specified system operation. Descriptions of the hardware engineering considerations shall be reviewed

F.	Indicate sub systems capable of operating independantly.

G.	Items that the bidder considers to be proprietary or unique but advantageous shall be reviewed. Voluntary alternate techniques are welcome

H.	Unspecified standard system features shall be submitted for consideration

I.	Bidder shall describe his step-by-step procedure for software development from its conception to implementation. This shall include but is not limited to schedule for program development, a schedule for bringing the program on-line and debugging, use of standard versus non-standard programs an a complete description of his responsibility in this development

J.	Items that are unclear as to intent in the specification shall be pointed out

K.	Indication of compliance with equipment approvals, by independent testing laboratories, listings, and respective adherence to code

L.	An overview of corporate DDCS capabilities and experience with systems of a similar scope

M.	Local experience, installation, and service capabilities with systems of similar scope

N.	Description of system flexibility, future expansion capability, capacity and expansion methods

O.	Description of proposed system start up methods including planned start to coordinate with construction and occupancy scheules

P.	List of installations similar in scope to this project, with date accepted and references

Q.	Also include the following information relating to system maintenance:

1.	A summary of system maintenance requirements.

2.	A recommended spare parts complement which Owner should maintain at the site with the associated costs of each part. Lists for both start-up spare parts requirements as well as spare parts needed beyond the warranty period

3.	Availability of spare parts to the site including location of spare parts depots and transit times, both on a normal and on an emergency basis

4.	The Mean Time Between Failure (MTBF) and Mean Time to Repair (MTTR) for the proposed system configuration

5.	Number of field service personnel qualified to work on the proposed system

6.	Availability of the field service personnel to the site including minimum-maximum call response time and location of field service personnel

7.	Field service rate structure including travel and living allowance, for both on-call personnel and full annual maintenance contract basis

8.	Standard diagnostics capabilities.

9.	Listing of all test equipment required to service system including cost associated with purchasing the equipment directly from the original manufacturer or from the vendor

10.	The license agreement associated with all vendor supplied software shall be submitted for approval

R.	It is the intent of this specification that all items under these sections be engineered, manufactured, installed, and maintained by and under the full responsibility of a single contractor. Deviations from this intent are to be fully described in the the proposal with reasons for same and the coordination methods required to facilitate the project's completion

S.	The proposal is not intended to be a substitute for shop drawings nor will it be considered a part of the contact. It will be reviewed to verify general interpretation, to determine bidder's qualifications for general technical conformance with the specification and will in no way modify the scope of the work described herein. Items included in the proposal that are actual deviations from the plans and specifications which are not specifically designated as deviations will not be acceptable during course of contract execution. A separate section of the proposal titled "Deviations" shall be included to list, as specifically as possible, all intended deviations and exceptions to the plans and specifications. Each item in this section will be reviewed by the consultant and approval determined prior to contract No deviations will be accepted during contract execution unless specifically approved prior to contract award. Deviations shall be considered voluntary alternates for bidding purposes including associated cost or cost reduction in proposal

T.	Voluntary Alternates:

1.	Voluntary alternates submitted by contractor are welcomed and considered only if base bid in accordance with contract documents is submitted

2.	Voluntary alternates relate to alternate methods of achieving performance, scope changes, or any other method where design and/or installatio may be optimized

3.	All alternates include associated cost or cost reduction, verbal description, list of expected ramifications in terms of operation or installation

4)	TEAM INTERVIEW

A.	Objective:Experience has shown that the capability of the personnel involved in the implementation of a large DDCS construction contract is a determining factor in a project's success of failure. Based on our recognition of this reality, we request that the selected DDCS bidder's proposed project team be inerviewed as pre-condition to the award of a construction contract

B.	Interview attendance:

1.	The following parties will be present at the interview:

5	a.	Architects Representative.

b.	Syska & Hennessy.

c.	Owners representative.

d.	General contractor.

e.	Other relevant design consultants.

f.	Bidder's proposed project team.

2.	The bidder's proposed project team should include the following personnel as a minimum

a.	Project Manager.

b.	Project Engineers for all involved specialties (electrical, pneumatic, software, etc.

c.	Local Branch Manager.

d.	Local Construction Manager.

e.	Factory Liaison Personnel.

f.	Factory Individual responsible for this project.

C.	Interview Agenda The following items should be covered by the bidder in any order that he wishes

1.	Introduction of Project personnel by function and role within the context of the project organization and the individual capabilities and responsibilities of each team member (presentation of an organizational chart and resumes of team members is recommended)

2.	Presentation of the bidder's approach to achieving smooth project completion. He should address scheduling, local design capabilities, factory design capabilities, methods of trade coordination, and methods of in-house coordination

3.	Presentation of a brief description of the bidder's technical approach to the project to include a discussion of any voluntary alternates that have been submitted with the bid

4.	Presentation of the bidder's capability to perform with regard to present and projected workload (personnel availablity), experience with projects of similar size and scope, and financial considerations

5.	Discussion of the state of the development of all concepts and components for the system proposed for this project, ie., is the same system i operation at any other location. Are portions of the system still on the "drawing boards" or in development in the laboratory

5)	BID EVALUATION FORM To assist the reviewing engineers in the comparing of the various DDC proposals and related/ancillary equipment, it is requested that this "checklist" be reviewed, completed and returned with the Bid Proposal Form

A.	Central processing unit:

1.	Proposed model number of computer.

2.	Proposed memory size.

3.	Memory size expandable to.

4.	Proposed computer point capacity.

5.	Computer point capacity expandable to.

6.	System point capacity.

7.	Does system have automatic system restart.

8.	Does system have floating point processor.

9.	Is system capable of supporting software programs not related to energy management

B.	Disk memory:

1.	Proposed type of disk (fixed head, floppy, etc.)

2.	Proposed number of disks.

3.	Size per disk.

4.	Is copy feature included.

5.	Is copy feature available.

6.	Is proposed disk removable.

C.	Operator's terminal/CRT:

1.	Number of characters displayed by line.

2.	Number of lines available for display.

3.	Does system have dedicated alarm display area.

4.	Does system have user programmable function keys.

5.	If yes, number of programmable function keys.

6.	Size of proposed terminal CRT.

7.	Display resolution.

D.	Printers:

1.	Proposed model number of printer.

2.	What is the characters per second capability.

3.	Is printer dedicated for specific points, alarms, functions, etc.

E.	Color graphic CRT.

1.	Proposed model number of color graphic CRT.

2.	Proposed size of the color graphic CRT.

3.	Amount of available graphics in memory.

4.	Can current data be displayed with graphics.

5.	Does proposed CRT update while graphics displayed. Can propsed color graphic CRT be used as an operators terminal

6.	How many predesigned graphics are included.

7.	How many user designed graphics are available.

8.	Display resolution.

F.	Field remote cabinets/units:

1.	Proposed manufacturer of field remote cabinets.

2.	Proposed model number of field remote cabinets.

3.	Proposed dimensions of field remote cabinets.

4.	Maximum point capacity of field remote cabinets.

5.	Total (max.) number of digital inputs.

6.	Total (max.) number of digital outputs.

7.	Total (max.) number of analog inputs.

8.	Total (max.) number of analog outputs.

9.	Is proposed unit capable of "stand alone operation".

10.	If not can it be modified for such operation.

11.	Is proposed unit capable of DDC control.

12.	If not, can it be modified for such operation.

13.	Is proposed unit capable of P.I.D. operations.

14.	If not, can it be modified for such operations.

15.	What is the power requirement for the cabinets.

G.	Software:

1.	Software language, (ie: Fortran, Basic, etc.)

2.	Unmodified real time operating system.

3.	English language input/output format.

4.	English language point descriptors.

5.	Number of character points allowed for descriptors.

6.	Data base creation/modification by Owner.

7.	Event programming capability.

8.	Generates report/logs independant of point location.

9.	Can set up Owner defined point relationships, control sequences.

10.	Operator security access via software password.

11.	Number of security access levels.

12.	Number of available messages in memory.

13.	Length available for each message.

14.	Capable of linking messages together.

15.	Powerfail automatic CPU re-start capability.

16.	Run time totalization capability.

17.	Historical trend log capability.

18.	Number of points assignable to Hist. trend logging.

19.	Number of values stored for each point in H.T.L.

20.	Color trend plotting capability.

21.	Number of consoles proposed system supports.

22.	Number of peripheral devices systems supports.

23.	Is color graphic software included in proposal.

24.	Is time of day scheduling software included in proposal.

25.	Is peak demand limiting software included in proposal.

26.	Is start/stop time optimization software included in proposal.

27.	Is supply air reset software included in the proposal.

28.	Is hot water temperature reset software included in the proposal.

29.	Is enthalpy optimization software included in the proposal.

30.	Is chiller profile log software included in the proposal.

31.	Is source code documentation software included in the proposal.

H.	Miscellaneous information pertaining to proposed system:

1.	Is proposed system and ancillary components UL listed.

2.	Does proposed subcontractor/supplier offer "single source" responsibility for the system

3.	State number of years proposed subcontractor/supplier is experienced in DDC controls (local office)

4.	Does the proposed subcontractor/supplier have a local service organization

5.	Number of DDC systems (of similar nature) which have been installed by proposed subcontractor/supplier (local office)

6.	Number of technicians employed by the local subcontractor/supplier. Prospective bidders are invited to list the various additional software programs and hardware features that are included with the proposed system

6)	UNIT PRICING SCHEDULE: Provide the following installed unit prices in accordance with contract documents and written guarantee that same will be goo for a period of not less than one year after owner acceptance of installed system

A.	Unit price No. 1 - Pneumatic Control Tubing.

1.	U-1a: quarter in. hard copper tubing per 100 ft. Add ---------- dollars Deduct ---------- dollars

2.	U-1b: Half in. hard copper tubing per 100 ft. Add ---------- dollars Deduct ---------- dollars

B.	Unit price No. 2 - DDCP per specification.

1.	U-2a: DDCP (32 points). Add ---------- dollars Deduct ---------- dollars

2.	U-2b: I/O expander board for DDCP (list all types). Add ---------- dollars Deduct ---------- dollars

C.	Unit price No. 3 line voltage wire.

1.	U-3a: No. 14 THHN 100 ft. Add ---------- dollars Deduct ---------- dollars

D.	Unit price No. 4 low voltage control wiring.

1.	U-4a: two conductor No. 18 twisted pair per 100 ft. Add ---------- dollars Deduct ---------- dollars

2.	U-4b: two conductor No. 18 twisted, shielded pair per 100 ft.

E.	Unit price No. 5 conduit for low voltage control wiring.

1.	U-5a: half in. EMT per 100 ft. Add ---------- dollars Deduct ---------- dollars

2.	U-5b: three-quarter in. EMT per 100 ft. Add ---------- dollars Deduct ---------- dollars

3.	U-5c: One in. EMT per 100 ft. Add ---------- dollars Deduct ---------- dollars

F.	Unit price No. 6.

1.	U-6a: Start/stop status. Add ---------- dollars Deduct ---------- dollars

2.	U-6b: Status indication (w/proof of flow). Add ---------- dollars Deduct ---------- dollars

3.	U-6c: Duct temperature indication Add ---------- dollars Deduct ---------- dollars

4.	U-6d: Liquid temperature indication. Add ---------- dollars Deduct ---------- dollars

5.	U-6e: Space temperature indication. Add --------- dollars Deduct ---------- dollars

6.	U-6f: Space humidity indication. Add ---------- dollars Deduct ---------- dollars

7.	U-6q: liquid flow rate indication.

8.	U-6h: Pneumatic output (0 to 20 psi). Add ---------- dollars Deduct ---------- dollars

9.	U-6i: Electric output 2 position (20 amp). Add ---------- dollars Deduct ---------- dollars

10.	U-6j: electric output. Add ---------- dollars Deduct ---------- dollars

G.	Unit price No. 7 - central processing unit.

1.	U-7a: Color graphic CRT/keyboard. Add ---------- dollars Deduct ---------- dollars

2.	U-7b: Black and white CRT.. [ADD ---------- DOLLARS [DEDUCT ---------- DOLLARS

3.	[U-7C: [KEYBOARD PRINTER. [ADD ---------- DOLLARS [DEDUCT ---------- DOLLARS

H.	[UNIT PRICE [NO. 8 - TRAINING.

1.	[U-8A: [PROGRAMMING; PER WEEK/PER PERSON AT [MFG [HDQRS. [ADD ---------- DOLLARS [DEDUCT ---------- DOLLARS

2.	[U-8B: [OPERATION; PER WEEK ON SITE. [ADD ---------- DOLLARS [DEDUCT ---------- DOLLARS

3.	[U-8C: [PROGRAMMMING PER WEEK ON SITE. [ADD ---------- DOLLARS [DEDUCT ----------- DOLLARS

7)	<LIST PRICE SCHEDULE Provide (3) three complete sets of equipment catalogs and corresponding list price schedules for all hardware contained therein. Additionally provide letter stating appropriate discount afforded New Jersey State Aquarium from list price schedule

8)	ALTERNATE PRICES

A.	Alternate prices are considered to represent reductions in contract scope, therefore requested on deduct basis. Unless otherwise noted, Alternat Prices independent of each other and additive should multiple deductions be requested

B.	Alternate prices to be broken down by area of construction where applicable of requested

C.	Provide alternate prices for the following:

1.	Maintenance contract.

a.	Submit proposal with bid for maintenance contract commencing with end of guarantee period

(1)	Authorized representative shall have option of accepting contract at any time up to 180 days after acceptance of installation

(2)	Shall have option of accepting contract on basis of one, two, or three year duration

(3)	Contract shall provide for suitable annual escalation clause in form of percentage of maintenance contract price proposed at time of bidding. Upon signing of contract, prorated percentages for annual escalation applied to maintenance fee. Should authorized representative accept contract for two or three year period, escalation percentage shall become effective at anniversary date of maintenance contract

(4)	Term and service of maintenance contract: identical to services performed under "guarantee" and "servicing of systems" of General Provisions section

2.	Spare parts.

a.	Bidder shall supply with the initial quotation a recommended spare parts complement which purchaser should maintain at the site with the associated costs of each part. Vendor shall provide lists for both start-up spare requirements as well as spare parts needed beyond the warranty period. Spare parts shall be made available for 10 years beyond warranty period. Vendor shall state value of spare parts maintained on site for the warranty period and which may be purchased at the end of the warranty period by the Owner